Most weekly-review guides take longer to read than the review itself. Here's the minimum viable version — five minutes, once a week, powered by your AI calendar's analytics.
The 5-minute protocol
Minute 1 — Open the weekly overview.
Don't skim it. Look at it. Notice where the blocks are fat (probably meetings) and where they're thin (probably deep work).
Minute 2 — Ask one blunt question.
"Did this week's schedule match my priorities?"
If yes: keep going. If no: identify one category to cut next week.
Minute 3 — Cut one thing.
One recurring meeting, one open-ended "catch-up", one time-wasting habit. One. Cutting one per week compounds.
Minute 4 — Add one thing.
A new focus block. A weekly priority review. A walk. One. Adding one per week compounds too.
Minute 5 — Schedule the next review.
Literally say: "Every Sunday 9pm: weekly review." Done.
What to look for in analytics
| Signal | Interpretation | |---|---| | Meeting hours > 15/week | You have too many meetings. No exceptions. | | Deep-work hours < 8/week | You're not shipping. Protect blocks. | | Task completion < 60% | Over-committing. Cut tomorrow's list in half. | | Same task moved 3+ times | It's not a task, it's avoidance. Kill it or schedule it with a deadline. |
Why most reviews fail
Because they optimize for completeness (100 data points, weekly spreadsheet) instead of decision. Five minutes forces one cut, one add. That's the only output that matters.
Doing it with Planif.ai
Planif.ai's weekly overview, 30-day trends and progress rings give you exactly the signals above — no exports, no spreadsheets. You can even say:
"Every Sunday 9pm: 5-minute weekly review."
And next Sunday you'll remember, because the calendar remembered for you. Try Planifai free.
One last rule
A review you do every week beats a perfect review you do twice a year. Ship the 5-minute version. Forever.
Try it
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